Training on Presentation Skills

TRAINING OBJECTIVES

  Ø    The basic objective of giving Training on Presentation skills is to let people  

                   realize what they can do.

  Ø    Is to help them in showing their skills in front of others.

  Ø    Is to make them able to realize their competencies.

  Ø    Is to improve their performance towards presentation.

  Ø    Is to overcome the performance gap.

  Ø    Is to wipe up their hesitation.

  Ø    Make them able to communicate properly.

  Ø Is to boost up their confidence.

LESSON PLAN

LESSON TITLE                PRESENTATION SKILLS LESSON OBJECTIVES

    ØWhat is presentation?

                                Ø How to prepare presentation?

    ØWhat a presentation should have?

    ØPresentation skills?

    ØWhat are the good and bad presentations?

LESSON OUTCOMES  You will learn at the end:    Ø  Good presentation skills through training, practice, and experience.    Ø  How to present your ideas with conviction, control and confidence.    Ø  How to introduce in the beginning.    Ø  How to develop your own presentation style in alignment with your personality.    Ø  Controlled voice with correct pitch, content, tone and pace.    Ø  Proper body language and appearances including dressing.    Ø  Continuous connection and interaction with audience.    Ø  Positive attitude.        DURATION OF EACH ACTIVITY IN EACH SESSION        2 to 3 minutes         TRAINER OR FACILITATOR         Mr. Dastgeer Khan and Miss Barsha Javed         TRAINING METHODS         Off the job training        ACTIVITIES / EXERCISE TO WARM UP   1.      Voice modulation   2.      Video clip   3.    Handouts

ORIENTATION SCHEDULE

                                                      

VENUE:           SUPERIOR UNIVERSITY

TIME                  DESCRIPTION                                                                                        BY

Wednesday

11:00 a.m.      Welcome and introduction of members and speakers.                   Dastgeer Khan 
11:15 a.m.      Starting with quotation and then discussing objective of training     Dastgeer Khan
11:30 a.m.      What is presentation and its structure.                                           Barsha Javed
11:45 a.m.      Presentation should have                                                              Barsha Javed
12:00 a.m.      Presentation skills and activity on voice modulation                        Dastgeer Khan
12:15 p.m.      Good and Bad presenter                                                              Barsha Javed
12:30 p.m.      Key points should be noted during presentation and conclusion     Dastgeer Khan
12:45 p.m.      Activity                                                                         Dastgeer Khan            [1]                                                                                              

---

[1] The above format is fictious just to show how schedule is designed.

TABLE OF CONTENTS

          1.       Why we are here .

          2.       Food for thought .

               2.1 Detail.

          3.       Selection of trainer.

          4.       Training method.

          5.       Evaluation Criteria.

          6.       Interpretation of results.

          7.       Activity.

          8.       Learning outcomes.

          9.       Reference.

1.     WHY WE ARE HERE

  Ø    To let people realize what they can do after knowing or getting training

                  on presentation skills.

  Ø    So that they are able to show their skills in front of others.

  Ø    So that they are able to realize their competencies.

  Ø    So that are able improve their performance towards presentation.

  Ø    So that they are able to overcome the performance gap.

  Ø    So that they are able to wipe up their hesitation.

  Ø    So that they are able to boost up their confidence.

2.     FOOD FOR THOUGHT

2.1     DETAIL OF PRESENTATION

      Our topic is presentation skills for this training. It is a very rich topic as it has great importance for all because in every walk of life we have to present ourselves in front of the people irrespective of the place, job or country. The dealing with the people and to convince them for your point is very difficult but not impossible. If someone has great presentation skills, he/she can do it easily. The workshop is made for this purpose to enhance the abilities of the people and to train them for how to give good presentation and to avoid from bad one.

Things which are required to become an expert:

}  Presenting is a Skill developed through training, practice, and experience.

}  Present your ideas with conviction, control and confidence.

}  Speakers Introduction in the beginning.

}  Develop your own presentation style in alignment with your personality.

}  Controlled voice with correct pitch, content, tone and pace

}  Proper body language and appearances including dressing

}  Continuous connection and interaction with audience is required

}  Positive attitude

                                     Four P’s of presentation:

Plan:

First thing which must be there is the planning. You have to plan that why you are giving this 

presentation. You must be very clear about your topic. When you have decided your topic, the next

thing which must be considered is; who is going to listen to you.

Prepare:

The next is of preparation. When you have planned everything then you have to prepare that stuff.

Practice:

After thorough preparation, you need to practice your topic time and again to get command on it. The

more you practice the more you learn. You must know where to do practice also.

Present:

When everything is done and you rehearsed well then you have to present your topic in front of your

targeted public. You must be very clear about your audience.

                                                   STRUCTURE

Design:

1. Avoid Italics:

Example:

•      The man slipped slowly out the back door.

•      The man slipped slowly out the back door.

2.      Use tighter language:

 Example:

•      The sales forecasts show an increase on the  horizon.

•      Sales heading up

3.      Avoid capitalization:

 Example:

 “AVOID USING ALL CAPITAL LETTERS FOR BODY TEXT.”

 But will be ok for odd titles.

 4.      Font :

 Correct font style, size. At least 28 pt, preferably 36.

 5.      Color:

Use dark color on light background preferably.

Tools:

Ø  Power point Presentation.

Ø  White boards

Ø  Handouts.

Ø  Video clips presentation.

Ø   Mind storming games.

Ø   Activity.

Ø  Visual aids etc which can support your presentation.

The presentation must have:

Most presentations are divided into 3 main parts (+ questions):

ü  Introduction

ü  Body

ü  Conclusion

As a general rule in communication, repetition is valuable. In presentations, there is a golden rule about

repetition:

"SAY WHAT YOU ARE GOING TO SAY, SAY IT, THEN SAY WHAT YOU HAVE JUST

SAID."

In other words, use the three parts of your presentation to reinforce your message:

1.      In the introduction, say what your message is going to be.

2.      In the body, say your real message.

3.      In the conclusion, say what your message was.

                                                             1.     Introduction:

1.1  Use the introduction to welcome your audience:

"Good morning, ladies and gentlemen"

"Good afternoon, everybody"

1.2  Introduce your subject:

"My purpose today is to introduce our new range of..."

"I am going to talk about..."

1.3  Outline your structure:

"To start with I'll describe the progress made this year. Then I'll mention some of the problems we've

encountered and how we overcame them. After that I'll consider the possibilities for further growth next

year. Finally, I'll summaries my presentation (before concluding with some recommendations)."

1.4  Give instructions about questions:

"Please feel free to interrupt me if you have any questions."

"I'll try to answer any of your questions after the presentation."

Ways of starting introduction:

Ø  Tell them a story relating your topic

Ø   Ask a relevant question about your topic.

Ø   Start with a quotation or phrase.

Ø   Give them a problem to think about.

Ø   Give them some amazing facts.

Ø   Make a funny remark.


                                                   2.     Body:
The body is the 'real' presentation. If the introduction was well prepared and delivered, you will now be
'in control'. You will be relaxed and confident. The body should be well structured, divided up logically,
with plenty of carefully spaced visuals.
Remember these key points while delivering the body of your presentation:
Ø  do not hurry
Ø  be enthusiastic
Ø  give time on visuals
Ø  maintain eye contact
Ø  modulate your voice
Ø  look friendly
Ø  keep to your structure
Ø  use your notes
Ø  signpost throughou
Ø  remain polite when dealing with difficult questions

                                                                  3.     Conclusion

Use the conclusion to:

"In conclusion..."

"I'd like to sum up now..."

Give recommendations:

"In conclusion, my recommendations are..."

"I would suggest / propose / recommend the following strategy."

Thank your audience:

"Thank you for your attention."

"May I thank you all for being such an attentive audience."

Invite questions:

"Are there any questions?"

"Can I answer any questions?"

Questions

You may wish to accept questions at any time during your presentation, or to keep a time for questions

after your presentation. It's your decision, and you should make it clear during the introduction. Be polite

with all questioners, even if they ask difficult questions. Sometimes you can reformulate a question. Or

answer the question with another question. Or even ask for comment from the rest of the audience.

                                                       

                                                      PRESENTATION SKILLS

Factors that requires attention:

1.      Eye contact:

Ø  Eye contact allows the presenter much involved with audience.

Ø  Looking them in the eye makes them feel that they are influenced of what you have said.

Ø  Never let your audience out of your sight.

2.      Voice quality:

Ø  Tone to be low pitched

Ø  Simple language

Ø  Moderate speed

Ø  Smile and Clarity in the voice.

3.  Body language: What you do not say is at least as important as what you do say. Your body is

speaking to your audience even before you open your mouth. Your clothes, your walk, your glasses,

your haircut, your expression - it is from these that your audience forms its first impression as you enter

the room. Generally speaking, it is better to stand rather than sit when making a presentation. Avoid

repetitive and irritating gestures.

a.      Positive body language

Some examples of positive body language

Ø   Relaxed posture.

Ø   Arms relaxed.

Ø   Good eye contact.

Ø   Nodding agreement.

Ø   Gesturing warmly.

b.      Negative body language.

Ø  Hand on face

Ø  Arms folded in front

Ø  Tensed body

Ø  Yawning

4.      Appearance:

Ø  Take a bath.

Ø  Dress up well.

Ø  Right mix of colors.

Ø  Look confident.

Ø  Proper hair style.

Ø  Polished shoes.

5.      And how you stand:

You usually think of choreography as part of a play or dance or television production. But a kind of

choreography is an important factor in an effective presentation: where and how you stand.

When beginning a speech, stand to the center of the room where you are generally an equal distance

from all members of the audience. If you start by standing to the side or down the center walkway, some

listeners will feel left out visually; those you are standing close to may be uncomfortable. Certainly feel

free to move in any direction after the beginning of the speech as long as you come back to the centered

position you started with.

If you are using the screen at the front of the room for Power Point or slides, stand to the audience’s left.

This makes it easier for the audience to read and follow because we read from left to right. Stand facing

the audience not sideways since you want to keep facing the audience even though they are reading from

the screen. Don’t break eye contact with the audience unless it is necessary to check the focus or

readability of the content.

Be conscious of your posture. Stand erect with feet seven to twelve inches apart depending on your

height; the taller you are the wider the distance. Stand with the weight of your body equally distributed

on the balls of your feet. If your weight is on one foot or on a heel, your slouching or uneven posture

may keep you from looking confident and in control. When your weight is equally balanced on the balls

of your feet, you are in a position to easily take a step for emphasis.

Stand at least three to four feet from the closest audience member. As mentioned earlier in this article,

standing too close to people in the audience makes them uncomfortable. They will want to move away,

or at the least they will be distracted by thinking that you should move back. Either way this can affect

their attention to your content. If you do move into the audience, don’t stay there long to avoid creating

long periods of uneasiness for some in the audience.

Finally, make it a point to stand away from the lectern occasionally. If you stand behind the lectern

throughout the speech, you may be seen as not caring for the specific audience and may seem a bit aloof

as well. Let the audience get a good look at you by taking a step away from the lectern to emphasize a

key point. If you tend to get stuck behind the lectern, make a notation in your speech notes to move to

the side. Stand front and center, stand erect, stand to the left of the screen, and stand away from the

lectern. Where you stand does make a difference.

                                                           GOOD PRESENTER

“A presenter should be like a mini skirt: Long enough to cover the vital parts, and short

enough to attract attention.”

Good presentation includes:

Ø  Smile - it's a natural conversation starter.

Ø  Use humor when and where you can.

Ø  Use participant names whenever possible and encourage them to use yours.

Ø  Ask questions immediately and listen to the answers.

Ø  Use conversational language and avoid large.

Bad presentation:

Starting a presenation is very imporatnt for a prsenter. You should remember that there is no second

chance for a first bad impression. If you start off badly you will spoil everything. The bad presenter will

not prepare the creative introduction and hence he'll be unable to grab audinec's attention.

Points should be noted:

Things that make people sleep:

Ø  When presenter don’t know the topic

Ø   Slides are filled up with too much information

Ø   Poorly Chosen Design Template

Ø   Shocking Color & Poor Font.

Ø   Extraneous Photos and Graphs

Ø  Different Animations on every slide

Ø   Hardware malfunction

Analyze and manage your audience:

Ø  Interest generated

Ø  Concern show

Ø  Involvement

Ø  Handling questions

Rehearsal:

Stand up and deliver your opening out loud several times prior to the talk. Make sure you can do it

comfortably and reliably. For most people, the first words of a presentation are the hardest. Mak

certain you know yours well enough so you don't have to worry about them. By spending extra rehearsal

time on your opening, you can turn the hardest part of your talk into the easiest.

                               3.    SELECTING TRAINER / LEADER

KNOWLEDEGE:

Ø  Professional presentation skills.

Ø  How to train people?

SKILLS:

Ø  Eye contact

Ø  Voice quality

Ø  Body Language

Ø  How you handle yourself in complex situations.

Ø  How you handle audience and their questions.

Ø  Interest generating activity.

EXPERINCE:

Ø  2 TO 3 YEARS

                        4.        TRAINING METHOD

ØOff the job training:

Ø  Power point

Ø  Video Clips

Ø  Handouts

                                                       EVALUATION CRITERIA
1 (need improvement), 2 (Average), 3 (Good), 4(Very Good), 5 (Excellent)

 Purpose

 Established clear purpose                                1          2          3          4          5

Emotional Balance

Animated, Enthusiastic                                     1          2          3          4          5

Friendly & Receptive                                       1          2          3          4          5

Very Cooperative                                            1          2          3          4          5                                             

Thought Processing

Adequate information                                       1         2          3          4           5                     

Relevant                                                          1          2          3          4          5         

Thoughtful, deep levels of processing information

                                                                       1          2          3          4          5

People Orientation

Encouraged healthy discussions                        1          2          3          4          5                     

Task Orientation

Steered discussions to achieve purpose

                                                                       1          2          3          4          5                     

Processed data and information logically to achieve group clarity

                                                                       1          2          3          4          5          


Interpretation of results can be through these software’s SPSS, Stat graphics, Minitab and NIVIVO 7
but for this we will use SPSS.


INTERPRTATION OF RESULTS
ACTIVITY
1.     Voice modulation:
Ask about 2 participants read this aloud……… without telling anything about Voice Modulation.


Learning outcome:
You will notice, each one is speaking in different tones, pauses etc. the purpose is only to convey various meanings.
2.     Video Clip:
How to be a good presenter

Learning outcomes:
In this training, you have learned how:
}  To allow plenty of time for preparation
}  To ask all-important questions: why? who? where? when? how? what?
}  To structure your presentation into introduction, body, conclusion and questions
}  To write notes based on keywords
}  To rehearse your presentation several times and modify it as necessary
}  To select the right equipment for the job
}  To use equipment effectively
}  To make use of clear, powerful visual aids that do not overload your audience
}  To use clear, simple language, avoiding jargon
}  To use active verbs and concrete facts
}  To explain the structure of your presentation at the beginning
}  To link each section of your presentation
}  To say what you are going to say, say it, and say what you have just said
}  To overcome your nerves
}  To establish audience rapport
}  To be aware of your body language
}  To understand cultural differences
}  To control the quality of your voice

The above pattern can be used to make a training session for more information click here http://www.citehr.com/